For Directors

Please click here for a downloadable version of the For Directors page.

 

Required Documentation

To ensure things run smoothly for you, we require some information ahead of time. Documents to download are listed below. Please complete and return to info@conbriofestivals.ca as soon as possible.

Concert Band Seating Chart
Jazz Band Seating Chart
Repertoire list – (one per ensemble)
Code of Festival Conduct

Scores

All directors must bring copies of scores/octavos for the adjudicators. Please note the number required below. These are in addition to the score/octavo you will be using yourself.

  • Choral – 2 copies of each selection to be performed
  • Band – 2 copies of each selection to be performed
  • Jazz Band & Vocal Jazz – 2 copies of each selection to be performed

Photocopied scores or octavos will not be accepted for adjudication unless accompanied by a letter of consent from the copyright owner or publisher. If you purchase music online and self-print, affix a copy of the e-mail confirmation at time of purchase to each piece of music and/or highlight permission to perform.

Scores/octavos are to be handed to your festival guide on your arrival at the performance room, who will deliver them to the adjudicators.   This music will be returned to you at the end of the ensemble workshop that immediately follows your performance. Please be sure to take it with you from the workshop room.

Music Selection

Ensembles are to perform festival appropriate music of their own selection from their repertoire. Two or three pieces of contrasting style is recommended. Quality of the music selected is of concern to the adjudicators, who will make comments on the appropriateness of your selections as well as the quality of your performances, so please choose repertoire carefully. A capella singing for choirs is encouraged. Jazz selections should allow opportunities for improvisation. In all cases, pop music is inappropriate.

Your Choice of Graded or Ungraded Performance

We believe that learning is not enhanced by a competitive environment and created our festivals to be non-competitive. We also understand that there is sometimes value in knowing where your ensemble ranks. Directors may select to have their ensemble graded to receive a bronze, silver, or gold ranking according to accepted standards and expectations for excellence. All ensembles receive the same adjudication materials and plaque regardless of which option is chosen, the only difference being that no mark or grade is assigned when the ungraded option is selected. In keeping with our commitment to a non-competitive environment, there is no publication of results. They are only for you and your ensemble.

Gold standard signifies that an Ensemble has achieved excellence in all facets of its performance.
Silver standard signifies that an Ensemble is demonstrating an exceedingly high standard of musical performance.
Bronze standard signifies an above-average quality of performance with latitude for improvement.

On Performance Day

Check in at the Festival Desk for your performance location 1 Hour before your performance time, where you will be introduced to your festival guide and then taken to storage and warm up.

Storage

Coats and/or instrument cases will be stored in an area provided by the Festival for the time your ensemble is scheduled to be in its warm up, performance and workshop only. Please note that the Festival accepts no responsibility for the loss of personal property. Valuables are to be kept on the person or in the care of chaperones at all times and not left in Festival storage areas. At all other times, ensembles must arrange for storage of equipment in their hotels or buses.

Warm Up Room

A warm up room is provided immediately prior to the performance for a maximum of 30 MINUTES. Please note that this is a warm-up room only, not a rehearsal room. You will be taken to the performance area 10 minutes before your performance time.

Listening Opportunities

In addition to your scheduled audience time, be sure to schedule time for your students to hear other groups and expose them to the music-making of others. In the past, some directors have asked their students to act as adjudicators themselves – analyzing strengths and weaknesses of other groups, listening critically to the music, their own sections, solos, etc. Several use standard adjudication forms for their students to make their comments. It’s something you might like to consider doing with your own students.


ADJUDICATED PERFORMANCES & WORKSHOPS: CONCERT BAND 

PERFORMANCE TIME is limited to a maximum of 30 MINUTES including set up, breakdown and exit.

EVALUATION CRITERIA: Adjudicators will evaluate on the following criteria:
stylistic interpretation, intonation, dynamics, attacks, releases, articulation, blend, balance, phrasing, repertoire, instrumentation, deportment, overall ensemble musicianship and appropriateness of the music in style and challenge to the ensemble. Click to see the evaluation forms for Concert Band.

Workshop

Each ensemble receives a 30-MINUTE workshop with a Festival adjudicator immediately following the performance. Observations made during the performance will be used to build ensemble strengths.

EQUIPMENT PROVIDED

Warm up room
  • Chairs and music stands
  • 1 bass amplifier with one input
Workshop Room
  • 1 pair of tympani
  • 1 bass drum
  • 1 bass amplifier with one input.
The Festival does not provide:

Snare drums & stands, mallets, beaters, sticks, auxiliary percussion or any equipment not specified above.

Percussion layout: see the concert band seating layout under Documents.

Performance Room
  • Chairs and music stands
  • 4 tympani
  • 1 bass drum
  • 1 chimes/tubular bells
  • 1 orchestral bells
  • 1 xylophone
  • 1 gong
  • 1 marimba
  • 1 vibraphone
  • 1 five-piece drum set with snare, hardware with standard cymbal set (hi-hat, ride, crash)
  • 1 88 key weighted keyboard
  • 1 keyboard amplifier
  • 1 bass amplifier with one input

Bring additional cymbals, with stand, if required


 ADJUDICATED PERFORMANCES & WORKSHOPS: CONCERT/CHAMBER CHOIR

PERFORMANCE TIME is limited to 25 MINUTES including entrance and exit.

EVALUATION CRITERIA: Adjudicators will evaluate on the following criteria:

stylistic interpretation, intonation, dynamics, phrasing, diction, blend, balance, repertoire, deportment, overall ensemble musicianship and appropriateness of the music in style and challenge to the ensemble. All aspects of performance, including accompaniment, will be considered. Click to see the evaluation form for Concert & Chamber Choir.

WORKSHOP

Immediately following the performance, each concert choir receives a 30-MINUTE workshop. Observations made during the performance will be used to build ensemble strengths.

EQUIPMENT PROVIDED

Warm up room
  • 4 rows of chairs
  • Music stand
  • 1 88-key weighted keyboard
Performance Area & Workshop Room
  • Risers (3 rows + floor)
  • 6’ grand piano and stool
  • Music stands
  • Power bar for auxiliary instruments

ADJUDICATED PERFORMANCES AND WORKSHOPS: JAZZ BAND

PERFORMANCE TIME is a maximum of 25 MINUTES that includes set up, introduction of the ensemble, performance and exit.

EVALUATION CRITERIA: Adjudicators will evaluate on the following criteria:

Stylistic interpretation & improvisation, intonation, dynamics, attacks, releases, articulation, blend, balance, repertoire, instrumentation, deportment, overall ensemble musicianship and appropriateness of the music in both style and challenge, to the ensemble. Click to see the evaluation forms for Jazz Band.

WORKSHOP

Immediately following the performance, each jazz ensemble receives a 30-MINUTE workshop with a Festival adjudicator.

Equipment provided

Performance Room/Workshop Room
  • chairs and music stands
  • 1 bass amplifier
  • 1 guitar amplifier
  • 1 keyboard amplifier
  • 1 88 key weighted keyboard
  • 1 five-piece drum set with snare, hardware with standard cymbal set (hi hat, ride, crash).
  • congas with stand
  • 1 full-size motorized vibraphone
Please bring additional cymbals, with stand, if required

The Festival does not provide:
  • Mallets, beaters, sticks
  • Auxiliary percussion
  • Any equipment not specified above.

ADJUDICATION PACKAGES

An e-mail link to performance recordings and recorded adjudicator comments is provided. Adjudication packages may be picked up at Sun Peaks Grand Festival Desk from 8:00 a.m. on Sunday onwards. Adjudicator comments will provide a basis for continued development of the ensemble. Each ensemble receives:

  • the written and/or recorded evaluation of two adjudicators;
  • a performance recording
  • an engraved plaque. A grade is added where applicable.

FRIDAY INSTRUMENTAL WORKSHOPS

Instrumentalists will participate in separate 60-MINUTE intensive workshops for brass & basses, woodwinds, saxophones and percussion.  All music for these sessions will be provided on-site. Percussionists are to bring snares and stands, mallets, beaters and sticks. All sessions are led by Douglas Macaulay.

SATURDAY VOICE MASTER CLASSES

Singers participate in 60-MINUTE master classes by voice with a vocal specialist. It is important to note that these are specialist master classes, and not sectionals for the massed ensemble. However, participants should bring their massed performance music with them for use as a common reference if required.

MASSED CHOIR REHEARSAL

In preparation for Sunday morning’s massed choir, all singers participate in a 90-MINUTE rehearsal. Please ensure your singers come prepared, as notation will not be taught.

PROFESSIONAL DEVELOPMENT WORKSHOPS FOR DIRECTORS

An inspired performance is the product of an inspired teacher. Each year we offer a new selection of workshops by respected leaders in music and music education to enrich our teachers with ideas and strategies so that they may continue to motivate their students for many years to come.

MASSED ENSEMBLES

The massed ensembles create a tangible example of what is possible in large choir or band. Imagine being one of a number of tenor voices or one of 10 French horns rather than one of two…. or perhaps the only one in your section. The massed ensembles deliver a stirring and unforgettable finale to the festival experience. Music Directors – bring your instruments/voices and join in the fun. Concert dress is not required. Come comfortably dressed, but no hats please!

MUSIC FOR MASSED ENSEMBLES

Music for the massed ensembles is mailed to you on loan in advance of the Festival for mastery of notation and basic rehearsal. This music is the property of Con Brio Festivals and will be collected at the Festival.

FESTIVAL PASSES

Each registered participant receives a personalized Festival Pass prepared from the room lists you provide to Ellison Travel & Tours. Passes are required for admission and participation in all Festival events and are to be worn at all times while at Festival venues. Music Directors are asked to check in at the Sun Peaks Crystal Boardroom Desk on arrival to pick up Festival passes and programs. This is separate from hotel check-in, where you will be assisted by Ellison Travel & Tours Ltd.

ON-SITE INFORMATION

Our festival staff are available to assist you daily at all major Festival sites. Representatives from Ellison Travel & Tours Ltd. will also be on site for the Festival duration to assist with your travel and accommodation.

HOTEL & TRAVEL ARRANGEMENTS

Con Brio Festivals is pleased to appoint Ellison Travel and Tours as its lead agent to handle festival registration, travel and accommodation arrangements for the Whistler Music Festival. Please contact your tour planner with any travel and accommodation questions you may have.

MEDIA/SOCIAL MEDIA COVERAGE

Local and/or national media, including social media, radio stations, television stations, newspapers and magazine writers and photographers, may be invited to attend Con Brio Festivals. The media may record comments, videotape and photograph for various programs, documentaries and features. This includes videographers and photographers employed by Con Brio Festivals directly to archive and capture the festival in its entirety. All ensembles (unless they have notified the Festival in writing that they do not wish to participate) will be considered for participation. Registering for the Festival constitutes the Ensemble’s agreement and permission for such media coverage, and constitutes a waiver of all copyrights, fees and royalties unless the Festival is notified in advance in writing.

FESTIVAL QUESTIONS?

Please do not hesitate to let us know how we can be of help.
Phone: 604-908-1293       E-mail: info@conbriofestivals.ca

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